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Office Assistant - Part Time

Krasl Art Center
Job Description
Organization Overview
The Krasl Art Center (KAC) offers exciting opportunities for achievement, growth and success in an established visual art center in a culturally vibrant community.  Located in St. Joseph, Michigan overlooking Lake Michigan, KAC is 90 miles northeast of Chicago, IL and 80 miles south of Grand Rapids, MI. The KAC staff and teaching faculty are comprised of fun, creative and enthusiastic professionals.  
 
The KAC has three public galleries, five studios, a library/lecture room, a black and white wet darkroom, a gift shop, a permanent collection of 40 works of sculpture and is accredited by the American Alliance of Museums.  The KAC offers thoughtful exhibitions, engaging classes and camps, community events such as the nationally ranked Krasl Art Fair on the Bluff and the Artisan Market, outreach opportunities, and cultural exploration.
 
The KAC strives to provide excellent experiences for all visitors while fulfilling our mission, Bringing People and Art Together.  The KAC’s varied audience base includes rural populations, second home owners, local families and retirees, community organizations and schools, along with weekend and summer tourists. KAC staff members are approachable, knowledgeable, inclusive, friendly, and encourage inquisitiveness among KAC guests. Internally, staff members are communicative, organized, fun, flexible, clean, respectful, team-oriented, supportive, honest and have a positive attitude.  
 
Position Overview
The Office Assistant provides critical administrative support to the Executive Director at the Krasl Art Center including meeting scheduling and correspondence with the board of directors.  This part time, temporary position also includes support for membership renewals, development correspondence and data management.  In addition, the assistant may support volunteer needs, social media communications and may serve as a receptionist as needed.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Serve as a liaison for all board of director’s needs, board packet development and meeting preparation
  • Coordinates meetings, meeting notices and keeps minutes from meetings
  • Maintain donor and sponsor files, both paper copies and electronic files
  • Draft correspondence for development and executive purposes
  • Manage membership retention, renewal and recognition
  • Build and manage databases
  • Support marketing with social media posts
  • Support volunteer recruitment and scheduling as needed
  • As needed provide support at the receptionist’s desk; may require evening and/or weekend hours
  • Other duties as assigned
 
REQUIRED SKILLS
  • Highly organized, self-motivated individual
  • Proficient in database management, data entry, excel and Google Suite
  • Excellent written communication skills
  • Able to work independently with limited supervision and also as part of a team
  • Enjoys supporting leadership
  • Exceptional attention to detail and ability to multi-task
  • Meets and manages timelines well
  • Professional & ethical
PREFERRED SKILLS
  • Knowledgeable of Social Media
  • Interest in the arts, arts education and community development
 
Reports to:                           Executive Director
Status:                                   Part-Time, Temporary (through year end), On-Site
 
 
Physical Demands
  • Regularly sit for long periods of time; walk, bend over, stoop, and kneel
  • Regularly stand and walk for long periods of time sometimes in extreme outdoor elements
  • Regularly use hands and fingers to handle objects, operate equipment such as a 10-key pad, calculator, PC keyboard and mouse.
  • Regularly use hands and arms to reach, lift, move, carry, pull and push files/objects up to 50 pounds while sitting, standing, climbing or walking.
  • Regularly use eyesight for close vision, distance vision, color vision, depth perception, and the ability to focus.
  • Regularly use the sense of hearing.
  • Regularly speak clearly, using the English language.
 
To Apply
Email cover letter and resume to Julia Gourley, office@krasl.org.  No phone calls please.  Review of applications will begin immediately.
Contact Information