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  • Finance Director

    Emergency Shelter Services, Inc./6 Degrees Resale Store
    Job Description
    Reporting to the Executive Director (ED), the Finance Director will define the process and implement the infrastructure/systems needed to support substantial agency growth over the next five to 10 years.  S/he will continue to build and manage effective and streamlined administrative/financial systems, including financial, accounting, legal, information technology (IT), human resources (HR), and physical infrastructure.  As a member of the Senior Leadership Team, the Finance Director will be involved in Strategic Planning, Evaluation, and Professional Development initiatives, as well as planning for Emergency Shelter Services future expansions.
    This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the rights of the Executive Director to assign or direct work of staff under his/her supervision.  The use of a particular illustration describing duties shall not be held to exclude other duties not mentioned, that are of a similar level or difficulty.
    Essential Responsibilities:
    • Maintain the strictest confidentiality of Emergency Shelter Services business, Board of Directors, personnel and residents served
    • Abide by all policies and procedures established by the ESS Board of Directors and/or Executive Director
    • Monitor and implement improvements to policies, procedures, internal controls, and tools that realize greater operating efficiencies and enhanced customer service support as directed by the Executive Director
    • Adhere to scope of work and reporting requirements of the specific grants funding the agency
    • Develop and manage effective communication and planning systems and processes with ESS Staff
     
    Budget and Finance
    • Post and Record Accounts Receivable
    • Receive Payments, Tenant Co-Pays, and Donations and Prepare Deposits
    • Process all disbursements, ensure accurate and timely processing of accounts payables
    • Maintain an accurate chart of accounts that is consistent with GAAP and procedures
    • Prepare internal monthly financial statements and other financial reports
    • Provide guidance to staff and vendors regarding financial policies and procedures
    • Provide oversight of payroll benefits in compliance with the organizational budget and policies and government reporting requirements
    • Assist with grant administration helping to ensure that spending is in allowance with current grant contracts
    • Maintain a consistent process of  collecting and distributing funding in accordance with grant requirements
    • Prepare and submit external reporting off financial information in compliance with government reporting requirements
    • Responsible for monthly preparation of reports and reporting to the Board Of Directors
    • Coordinate and work with external auditing firm on annual agency audit to ensure compliance on local, state and federal levels
    • Assist with documents in preparation of IRS 990
    • Ensure that all documentation exists and is maintained, readily available and transparent,
    and supports all financial transactions.
    • Support leadership in ensuring proper accounting internal controls are in place an operating effectively
    • Assist the ED with the annual operation budget for BOD approval
    • Assist in fund development efforts
    • Support agency risk management efforts
    • Process Payroll and Payroll Tax Reporting
    • Perform all reconciliations to Bank Accounts General Ledger Accounts
     
    Building Maintenance
    • Schedule Maintenance appointments and repairs for building inside and outside
    • Oversee matters associated with repairs to and maintaining the Emergency Shelter, all the appliances,
    and mechanical operations of the building
     
     
     
    Human Resources
    • Partner with Agency Management to communicate Human Resource Policies, Procedures, Programs,
    and laws.
    • Administer and explain Benefits to Employees, serving as Liaison between Insurance Carriers and Employees
    • Facilitate and present the United Way Employee Campaign, collect donation payments and prepare reporting
    IT Support
    • Serve as primary point of contact between staff and contracted IT Support to resolve technical problems
    with computing equipment and software
    • Set up training and orient staff on use of hardware and software
    • Order computer supplies and schedule maintenance
     
    Qualifications
     
    • 3-5 Years of experience focused on GL accounting/reconciliations, financial statement preparation
    and analysis, budgeting, and client support
    • Associates Degree in Accounting or related field; Bachelor’s Degree preferred
    • An equivalent combination of education and experience may be accepted as a satisfactory substitute for
    the specific education and experience listed above
    • Grant Funded/Non-Profit accounting experience strongly preferred
    • Knowledge of GAAP and GAAP for Non-Profits
    • Proficiency with accounting software, QBooks Pro and Redwing
    • Proficiency in Microsoft Office, Word, Excel and Outlook
    • Experience in reporting and compliance with government funded contracts and knowledge of A-133
    and A-122 audit standards
    • Experience in key finance and accounting functions including payments, cash management, budgeting,
    financial analysis, and strategic business decision support
    • Excellent verbal and written communication skills
    • Ability to work independently, organize tasks, and analyze information
    • Ability to relate to diverse populations and display strong conflict resolution skills as necessary
    • Detail oriented and organized with excellent follow up/tracking skills
    • Self-starter with attention to detail and excellent follow-through
    • Ability to multi-task, set priorities, and manage time
    • Comfort with highly productive, fast-paced, multi-project office environment
    Please submit Cover Letter and Resume to jarchibald@emergencyshelterservices.org
     
     
    Contact Information